How to Log Fire Alarm Tests and Maintenance (Free Template Included)
Testing your fire alarm system is essential — but logging those tests is just as important. Whether you're doing weekly checks, responding to faults, or preparing for an inspection, a clear and consistent log helps you stay compliant and organized.
This guide walks you through how to log fire alarm tests and maintenance properly — and includes a free template you can start using today.
Why Logging Matters
Keeping a fire alarm logbook helps:
- Prove compliance with fire safety regulations
- Track faults and repairs over time
- Prepare for audits or inspections
- Ensure accountability across staff and contractors
In Ireland, the U.K., and many other countries, maintaining a fire alarm log is a legal requirement for most commercial buildings.
What Should You Log?
Every time you test or inspect your fire alarm system, record:
- Date and time of the test
- Location of the device tested
- Type of test (weekly, fault response, annual service)
- Result (pass/fail)
- Any faults found
- Actions taken
- Name of the person who performed the test
Fire Alarm Test & Maintenance Log Template
Use this simple template to keep your records clear and consistent:
Building Name: __________________________
Location / Address: __________________________
Responsible Person: __________________________
Week Commencing: __________________________
Test / Maintenance Log Entry
| Date | Time | Device / Zone Tested | Type of Test | Result (Pass/Fail) | Faults Found | Action Taken | Tested By |
|---|---|---|---|---|---|---|---|
| Weekly / Annual / Fault | |||||||
Comments / Notes:
Next Scheduled Test: __________________________
Tips for Keeping a Good Log
- Use a dedicated folder or binder for your logbook
- Keep digital backups if possible
- Review logs monthly to spot recurring issues
- Make sure all staff know where the logbook is kept
Learn How to Operate Fire Alarm Systems with Confidence
If you’ve ever felt unsure around fire alarm panels or want to know what those flashing messages mean, our How to Operate a Fire Alarm Course is designed for non-technical users. It’s perfect for office staff, building managers, and anyone who wants hands-on confidence.
Want to Understand Fire Alarms from the Ground Up?
Our Fire Alarms Courses is ideal for anyone curious about how fire alarm systems work, how to test them, and how to troubleshoot faults — no prior experience required.
Final Thoughts
Logging fire alarm tests and maintenance doesn’t need to be complicated. With a simple template and a few minutes each week, you’ll help keep your building safe, compliant, and inspection-ready.